Privacy Policy

Effective Date: 13/06/2025

Prop Evaluation Services Ltd (trading as PropFunders, “Company”, “We”, “Us”, or “Our”), a company incorporated in England and Wales with its registered address at 128 City Road, London, EC1V 2NX, is committed to protecting and respecting your privacy.

This Privacy Policy (“Policy”) outlines how we collect, process, use, store, and share personal data when you use our website (www.propfunders.com) and services, in accordance with the UK General Data Protection Regulation (UK GDPR), Data Protection Act 2018, and other applicable privacy laws.

If you have any questions or concerns regarding this Policy, please contact us at info@propfunders.com.

1. Scope

1.1 This Policy applies to visitors and users (“you”, “your”) of our website and services, including any communities, evaluations, and trading programs we offer.
1.2 By accessing our website or using our services, you agree to the terms of this Policy.

2. When We Collect Your Personal Data

2.1 When you register for an account.
2.2 When you interact with our website or communities.
2.3 When you join a trading evaluation or become a funded user.
2.4 When you communicate with us via email, contact forms, or third-party platforms.
2.5 When you subscribe to newsletters or updates.
2.6 When you are required to complete KYC (Know Your Customer) or AML (Anti-Money Laundering) checks.
2.7 When you use our services or participate in trading activities.

3. Types of Personal Data We Collect

3.1 Identification and Contact Data: Name, email, country, profile information, public name, profile photo, communication history.
3.2 Trading Data: Trading behaviour, trading plan, payment method, results from simulated trading, funding allocation.
3.3 KYC/AML Data: Identification documents, proof of address, and other legally required verification information.
3.4 Technical Data: IP address, browser type, device data, crash reports, access times, pages visited.
3.5 Usage Data: Interaction with our content, time spent on the site, user preferences, behaviour.
3.6 Aggregate Data: Anonymised statistics used for business improvement and analytics.

4. Lawful Basis for Processing

4.1 Consent – where you have provided your clear permission (e.g., for marketing).
4.2 Contract – where processing is necessary for fulfilling our agreement with you.
4.3 Legal Obligation – to comply with UK and international laws.
4.4 Legitimate Interests – for our business purposes, such as improving our services and preventing fraud.

5. How We Use Your Data

5.1 To register and manage your account.
5.2 To deliver and improve our services.
5.3 To process evaluation results and funding allocations.
5.4 To provide customer support.
5.5 To conduct KYC/AML checks.
5.6 To prevent fraud or abuse of our platform.
5.7 To analyse site usage and service performance.
5.8 To send operational updates, newsletters, or promotional materials (where consent is provided).
5.9 To fulfil legal obligations and respond to official requests.

6. Public Profiles and Community Settings

6.1 You may choose to make your profile public or private.
6.2 Public profiles may display: public name, country flag, achievements, post history, statistics, and KYC badge (if completed).
6.3 Private profiles will display only limited details such as your first name, surname initial, and basic stats.
6.4 You can change your profile settings at any time in your account dashboard.
6.5 We may adjust public usernames for moderation, safety, or legal reasons while maintaining a record for traceability.

7. Affiliate Program Data Sharing

7.1 If you register via an affiliate link, we may share limited data (name and email) with the referring partner.
7.2 This data sharing is used to:

Attribute referrals;
Verify commissions;
Provide user support;
Monitor affiliate program effectiveness.

7.3 Data is shared securely and only for legitimate business purposes.

8. Sharing Your Data

8.1 We may share your personal data with:

Trusted third-party service providers (e.g., cloud hosting, KYC processors, payment providers, analytics, legal and compliance consultants).
Affiliates or group companies for operational purposes.
Regulatory authorities or law enforcement, where required by law.
Successors or acquirers in the event of a business merger or acquisition.
External auditors or professional advisers.
Other users (only data you’ve consented to share publicly).

8.2 We do not sell your personal data.

9. International Data Transfers

9.1 Some of our service providers may operate outside the UK.
9.2 When data is transferred internationally, we ensure adequate safeguards are in place, such as:

Standard Contractual Clauses approved by the UK ICO;
Transfers to countries with an adequacy decision by the UK government.

10. Data Retention

10.1 We retain your data only as long as necessary to:

Provide services;
Meet legal and regulatory requirements;
Resolve disputes;
Enforce our terms.

10.2 When data is no longer required, we delete or anonymise it securely.

11. Cookies and Tracking Technologies

11.1 We use cookies and tracking tools for functionality, analytics, and marketing.
11.2 For full details, please refer to our Cookie Policy.
11.3 You can control cookie settings in your browser at any time.

12. Security

12.1 We implement technical and organisational measures to protect your data, including:

Encrypted data transmission;
Secure servers and firewalls;
Role-based access control;
Regular security reviews and updates.

12.2 Despite these measures, no system is completely immune to risks. Please notify us promptly at info@propfunders.com if you suspect any breach.

13. Links to Other Sites

13.1 Our website may include links to third-party websites.
13.2 We are not responsible for their privacy practices. You should review their policies before submitting data to them.

14. Your Rights Under UK GDPR

14.1 You have the right to:

Access your data;
Rectify inaccurate or incomplete data;
Erase your data (“right to be forgotten”);
Restrict or object to data processing;
Withdraw consent at any time;
Request data portability;
Complain to the Information Commissioner’s Office (ICO).

14.2 To exercise any of these rights, contact info@propfunders.com.

15. Policy Updates

15.1 We may update this Privacy Policy from time to time.
15.2 If we make material changes, we will notify you by email or prominent notice on our website.
15.3 Please review this Policy periodically to stay informed.

16. Contact Us

Prop Evaluation Services Ltd (trading as PropFunders)
128 City Road, London, EC1V 2NX
Email: info@propfunders.com